Committee on Technology and Architecture (CTA)

Charge

The Committee on Technology and Architecture (CTA) focuses on architecture technologies across UCSF and is asked to think holistically about how the technology architecture for UCSF can best support all aspects of the university’s mission including education, patient care, public service, research, and advancing health worldwide.  The CTA will support the IT Governance Steering Committee by:

  • Defining a “now, near, future” state of IT architecture that is technically leading, supportive of UCSF Departments and Campus goals, and transparent where appropriate to foster broad collaboration
  • Overseeing the development and prioritization of a two-year technical roadmap for CTA supported service lines, as defined in collaboration with ITGSC, and approved jointly with CTA and ITGSC
  • Monitoring initiatives in each supported service line and advising service line managers when course corrections are needed
  • Routinely measuring and monitoring the ROI/opportunity of new and ongoing technology service or solution initiatives
  • Partnering with UCSF IT service line managers to ensure development of plans for the continuation and/or sunset/replacement of a service 
  • Recommending annual technology investment priorities to the ITGSC
  • Informing UCSF IT about the skill sets and staffing organization needed to realize the architectural vision  

Guiding Principles

  • Works in partnership with departmental IT units and UCSF IT and considers the long and short-term impact of technology initiatives on the UCSF community
  • Recognizes that the future state architecture may not be the same for all missions and end-users
  • Creates a forum where issues can be raised, and openly discussed
  • Monitors progress of CTA approved IT Roadmap-funded projects through semi-annual updates from project owners
  • Creates connections between technologies deployed and end-user training and adoption
  • Recognizes that project execution may occur at departmental IT level or in UCSF IT

CTA Structure and Key Success Factors

  • CTA is comprised of two tightly integrated committees.  The primary body of CTA is referred to as CTA-Gov and is advised by a board of technical advisors referred to as CTA-Tech.
  • CTA-Gov members are predominantly faculty and business leaders
  • CTA-Tech is a team of advisors comprised of leading technologists from a cross-section of the UCSF mission areas that provide expertise and guidance on technologies and architecture.  CTA-Tech members possess the knowledge and expertise to represent the now-near-future state of technology (Note: Some members may represent now-near, while others represent near-future)
  • Each IT Governance committee has a CTA representative on its committee
  • To position the CTA for success it is recommended that the University sponsor (with IT Roadmap funds) the development of a two-year architecture strategy and roadmap. This includes resources for funding a part-time CTA-Tech Chair and a part-time support staff along with some non-payroll funds used to lead and execute the development of this architecture with oversight provided by the CTA.  A proposal will be developed and submitted to ITGSC by the CTA-Gov chair and the CTA-Tech chair.  It is not expected that ongoing funding will be needed for CTA, rather the two-year strategy and plan will create a roadmap for years to come.   

Roles of CTA

  • Roles of CTA-Gov
    • CTA-Gov Chair 
      • Ensures the goals of the UCSF mission are represented in the CTA discussions and recommendations
      • Leads proactive discussions about emerging approaches in architecture
      • Moderates the discussion within the committee and builds consensus for future directions
      • Selects CTO-Gov members in consultation with CTA-Tech Chair and ITGSC Chair
      • In partnership with CTA-Tech chair, ensures meeting attendance at other ITG subcommittee meetings as a mechanism to understand projects and progress of ITR initiatives
    • CTA-Gov Members 
      • Ensures the goals of their UCSF mission area are represented in the CTA discussions and recommendations;
      • Communicates updates to departmental IT units and UCSF IT;
      • Provides two-way feedback on architecture recommendations, specific initiatives, and architecture-related issues to other ITG committees;
      • Expect to contribute 3-5 hours per month to prepare for, participate in meetings and complete follow up as needed.
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  • CTA-Tech
    • CTA-Tech Chair
      • Co-leads the overall activities of the CTA w/ the CTA-Gov Chair
      • Manages the work of the CTA-Tech in support of CTA functions
      • Is a member of the CTA-Gov
      • Selects CTA-Tech members in consultation with CTA Gov Chair and ITGSC Chair
      • In partnership with CTA-Gov chair ensures meeting attendance at other ITG subcommittee meetings as a mechanism to understand projects and progress of ITR initiatives
    • CTA-Tech Members
      • Provides expertise and guidance on technologies and architecture to inform decision making of the CTA-Gov
      • Reviews and approves service line architectures and overall architectural roadmaps
      • Reviews and assists with the development of proposals for ITGSC funding for architectural projects
      • Recommends formation of additional committees or work groups to support the work of the CTA
      • Expect to contribute 10-15 hours per month

The CTA-Gov meets regularly to review and discuss relevant initiatives and projects. The committee will maintain departmental and UCSF IT representation in order to achieve its charge and facilitate collaboration across the mission.  The CTA-Tech meets more frequently (at least monthly) to review and coordinate work in support of the CTA meetings.