IT Governance Steering Committee Report to Chancellors Executive Team (CET)
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Date & Time: October 4, 2018 Location: S - 30 Purpose of Meeting: IT Governance |
Website: http://tiny.ucsf.edu/itgov Dial In: 16465588656,,430546216# Chair: Kevin H. Souza | Steward: Nilesh Shah
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Attendees: |
Unable to attend |
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Joe Bengfort |
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Dan Lowenstein, MD |
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Kevin H. Souza |
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Paul Jenny |
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Mary Beth Baker |
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Mark Laret |
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Nilesh Shah |
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Chuck McCulloch |
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Michael Blum, MD |
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Gail Persily |
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Marc Kohli, MD |
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Mara Fellouris |
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Gail Persily |
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Larisa Kure |
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Michael Nordberg |
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Brian Smith |
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Louise Chu |
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Chris Shaffer |
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Russ Cucina, MD, MS |
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Maye Chrisman |
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Doug Carlson, JD |
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Tom Lang, PhD |
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Teresa Costantinidis |
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John Roberts, MD |
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Sue Carlisle, MD PhD |
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Duygu Tosun-Turgut, PhD |
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Kevin Rodondi |
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Jennifer Grandis, MD |
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Tom Ferrin, PhD |
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Atul Butte |
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Duygu Tosun-Turgut, PhD |
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Hannah Chin (Guest) |
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Kristin Chu (Guest) |
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Patrick Phelan (Guest) |
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Jonathan Johnson (Guest) |
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AGENDA |
DISCUSSION |
Owner |
TIME |
Ongoing Business and Updates |
Approved minutes from the previous meeting. |
Kevin Souza |
20 Min |
Call for IT Roadmap project proposals
IT Recognition: Michael Blum, MD for his leadership on the Enterprise Information and Analytics (EI&A) CommitteeT Recognition: UCSF @ UC CSC and Sautter Awards |
UCSF Information Technology Governance (ITG) is seeking proposals for strategic and transformative IT development projects through its IT Roadmap Program’s Core Innovation Fund. Round one seeks Letters of Intent to be submitted by October 5, 2018. Please follow this link https://open-proposals.ucsf.edu/itgov/roadmap-2018 to the Open Proposal site to learn about the process and to submit a proposal. Michael Blum, MD was recognized for this leadership and advocacy as the Inaugural Chair of the Enterprise Information and Analytics committee (EI&A). He has chaired this committee since April 2015. Highlights of this work include his inspiration behind creating a Clinical Data Warehouse (CDW) at UCSF and his vision to extend this across UCs, plus his advocacy for creating an enterprise data and analytics department at UCSF. |
Mary Beth Baker
Kevin Souza |
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UCSF IT & Clinical Systems FY19 Capital Budget Update |
The presentation highlighted all FY2019 capital projects approved by UCSF Health for Clinical Systems (CS) and central IT plus capital projects approved by the campus for central IT. BCHO projects were not presented but will be included in a future report out. The approved budget for all UCSF Health CS projects was $6.850m and for central IT (for both Health and Campus) was $12.291m. UCSF Health “non-threshold” funds are also available for projects under the $250K threshold. Joe Bengfort has an allocation of $1.5m of non-threshold funds for central IT and CS shares a pool of $4.9m with all teams that report to Josh Adler. Other sources of funds that generate project work include, construction projects, UCOP and departmental operational budgets. |
Joe Bengfort Russ Cucina |
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Data Sharing Taskforce Update |
IT Governance was charged by the Chancellor to create a special task force to recommend a set of guidelines, processes and if necessary, policy changes to improve decision making around sharing UCSF data with external partners. The task force has made great progress with the submission of an interim report on June 30th and is working to provide final recommendations by end of October. The task force has broad representation from UCSF stakeholders and also from UCOP. UCSF has made important progress in providing access to the university’s extensive data assets, but has more work to do in ensuring that these data Given the rise in computing power, analytical tools and readily available consumer and social media data it is now possible to covert some de-identified data back to re-identified data and hence sharing de-identified data will require greater scrutiny. The Data Sharing Task Force has appointed a Tiger Team (TT) that is proposing that we put data sharing requests through a screening process that provides a risk classification for each request and then allows for an appropriate level of review based on this risk classification. An overarching principle is to balance risk management with as simple and streamlined process as possible. TT presented their recommendations to the Chancellors Executive Team and they made a number of recommendations including, |
Michael Blum |
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IT Roadmap Program Outcome Analysis |
IT Roadmap (ITR) funding has been in place since FY2014 and is currently funded through FY2022. To date 34 projects have been funded by ITR with a total commitment of $32.6m. We are beginning a project to develop a set of metrics in which to evaluate the outcomes of prior ITR funded projects. Starting with a pilot of 3-4 projects we will measure outcomes in using a set of key performance indicators. The purpose of the pilot is to access the validity of the proposed metrics. The proposed metrics include: |
Hannah chin Mary Beth Baker |
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Action Items |
Notes, ProgresS made & next steps |
Owner |
Due Date |
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Action Items below are from previous meetings: |
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Data Sharing Task Force |
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Michael Blum |
October 31 |
End user improvements to Video Conferencing |
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Sian Shumway Kristin Chu |
Oct. 30 |
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DECISIONS |
DISCUSSION |
OWNER |
DATE |
September Minutes |
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Committee |
October 4 |
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Attachments: