IT Governance Steering Committee Report to Chancellors Executive Team (CET)
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Date & Time: March 1, 2018 Location: S - 30 Purpose of Meeting: IT Governance |
Website: http://tiny.ucsf.edu/itgov Dial In: 16465588656,,430546216# Chair: Kevin H. Souza | Steward: Nilesh Shah
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Attendees: |
Unable to attend |
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Brian Smith |
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Dan Lowenstein, MD |
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Chris Shaffer |
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Doug Carlson, JD |
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Chuck McCulloch |
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Duygu Tosun-Turgut, PhD |
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Gail Persily |
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Jennifer Grandis, MD |
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Joe Bengfort |
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John Roberts, MD |
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Karen O’Neill |
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Lewis Lanier, PhD |
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Kevin H. Souza |
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Mark Laret |
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Louise Chu |
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Maye Chrisman |
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Lynn Ollinger |
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Michael Blum |
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Mara Fellouris |
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Paul Jenny |
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Marc Kohli, MD |
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Sue Carlisle, MD, PhD |
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Mary Beth Baker |
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Tom Lang, PhD |
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Michael Nordberg |
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Nilesh Shah |
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Russ Cucina, MD, MS |
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Teresa Costantinidis |
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Tom Ferrin, PhD |
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Dylan Romero (Guest) |
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Eunice Stephens (Guest) |
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Hannah Chin (Guest) |
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Jane Wong (Guest) |
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Pat Phelan (Guest) |
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Tom Poon (Guest) |
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AGENDA |
DISCUSSION |
Owner |
TIME |
Ongoing Business and Updates
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Approved minutes from the previous meeting.
In January 2017, Makers Lab was awarded $82,500 over three years. Funds were used to purchase items such as two additional 3D printers, two mobile carts and a 3D scanner. To demonstrate the functionality of this equipment, a 3D printer on a mobile cart was brought to the meeting and a 3D print of a gavel was initiated at the start of the meeting and completed by the end of the meeting.
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Kevin Souza
Dylan Romero |
10 Min |
Updates & Announcements
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Enterprise Information and Analytics sub-committee has existed as a working group of the Steering Committee since its inception, but we have elevated its status to a standing sub-committee. Michael Blum, MD will continue to chair this committee.
Marc Kohli, MD will chair the redesigned sub- committee for Technology and Architecture (CTA). A Technology Working Group will report to CTA governance and will be co-chaired by Joe Hesse and Erik Weiland. The redesigned CTA will have stronger departmental IT representation and be better integrated into mission based IT Governance subcommittees. |
Kevin Souza |
10 Min |
IT Roadmap Process Review |
ITGSC was assigned IT Roadmap (ITR) funding of $5 million a year ($15m over a rolling three year period) for a ten year term, ending in fiscal year 2022. We covered the history of the ITR process, current portfolio of funded projects and the current process for requesting ITR funds including some challenges with this process. Changes to the current process were proposed to address these challenges, including
Sub-committee chairs were assigned the task of clarifying funding definitions to be used to allocate ITR funds and also to determine the process and principles for allocating ITR contingency funds. |
Mary Beth Baker
Mara Fellouris |
70 min |
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Action Items |
Notes, ProgresS made & next steps |
Owner |
Due Date |
Draft funding definitions to allocate ITR funds |
Kevin, Mary Beth and Mara will assist the sub-committee chairs with this task. |
Sub-committee chairs |
April 5 2018 |
Draft process and principles for allocating ITR contingency funds |
Kevin, Mary Beth and Mara will assist the sub-committee chairs with this task. |
Sub-committee chairs |
April 5 2018 |
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DECISIONS |
DISCUSSION |
OWNER |
DATE |
New CTA chair announced |
Marc Kohli accepted the chair role for the Committee on Technology and Architecture (CTA).
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ITGSC |
March 1 2018 |
Technology Working Group co-chairs announced |
Technology Working Group will be co-chaired by Joe Hesse and Erik Weiland and will report to the Committee on Technology and Architecture (CTA).
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ITGSC |
March 1 2018 |